Client Name: USAID AECOM
Project Title: Supply and Small Farm Tools
Location: Kabul
Starting Date: Jan-2021
End Date: Feb-2021
Status: Completed
Project Overview:
Outline of how Awtsaar Logistic and Consultancy Services implemented the project for USAID AECOM, supplying small farm tools in Kabul from January 2021 to February 2021:
- Project Initiation (January 2021):
- Contract agreement signed between Awtsaar Logistic and Consultancy Services and USAID AECOM.
- Kickoff meeting held to discuss project objectives, scope, and timelines.
- Detailed assessment conducted to understand the requirements and specifications of small farm tools needed in Kabul.
- Needs Assessment and Procurement Planning (January 2021):
- Conduct a thorough needs assessment to identify the types and quantities of small farm tools required by farmers in Kabul.
- Collaborate with agricultural experts and stakeholders to ensure the selection of appropriate tools that meet the needs of local farmers.
- Develop a procurement plan outlining the sourcing strategy, budget allocation, and timelines for the acquisition of small farm tools.
- Supplier Identification and Contracting (January 2021):
- Research and identify reputable suppliers and manufacturers of small farm tools.
- Issue requests for quotations (RFQs) to potential suppliers, detailing the required specifications and quantities of tools.
- Evaluate supplier proposals, negotiate contracts, and finalize agreements with selected vendors.
- Procurement and Quality Assurance (January 2021 – February 2021):
- Coordinate with suppliers to procure the small farm tools according to the agreed-upon specifications and delivery schedules.
- Conduct quality assurance checks upon receipt of tools to ensure they meet the required standards and are free from defects.
- Address any quality issues or discrepancies with suppliers and arrange for replacements or repairs as necessary.
- Logistics and Distribution (February 2021):
- Develop a logistics plan for the transportation and distribution of small farm tools to various locations in Kabul.
- Coordinate with transportation providers to ensure timely and cost-effective delivery of tools to designated distribution points.
- Organize distribution events or centers where local farmers can collect their allocated small farm tools.
- Training and Capacity Building (February 2021):
- Conduct training sessions for local farmers on the proper use, maintenance, and safety practices associated with the supplied small farm tools.
- Provide demonstrations and practical hands-on training to ensure farmers are proficient in using the tools effectively.
- Offer guidance and support to farmers in implementing modern farming techniques and maximizing the productivity of their agricultural activities.
- Monitoring and Evaluation (February 2021):
- Establish a monitoring and evaluation framework to assess the impact and effectiveness of the small farm tools distribution program.
- Collect feedback from farmers regarding the usability, functionality, and benefits of the provided tools.
- Analyze data and insights gathered to identify successes, challenges, and areas for improvement in future projects.
- Project Closure (February 2021):
- Finalize all project documentation, including procurement records, distribution logs, training materials, and evaluation reports.
- Conduct a project review meeting with USAID AECOM to review project outcomes, lessons learned, and recommendations for future initiatives.
- Prepare a comprehensive project closure report summarizing the project’s achievements, challenges, and impact on the local farming community.
Throughout the project implementation, Awtsaar Logistic and Consultancy Services maintains close communication and collaboration with USAID AECOM, suppliers, local stakeholders, and beneficiaries to ensure the successful execution of the small farm tools supply project in Kabul. Regular progress updates, transparency, and accountability are key principles guiding the project’s implementation process.